Since there are countless options to click photos nowadays, quite often we end up with a bunch of disorganised photographs in random folders on our computer. If this is the case, chances are your computer will be flooded with a gazillion folders most of which you can’t quite recall what’s in them and when the photos were even taken. Most likely you have photos in folders that don’t even make sense (although they probably made sense at the time you filed them there!).
Seeing it’s the beginning of a New Year and that normally means organisation, it’s time to sort your digital photos and organise them into some order that makes sense (to more people than just you).
Here’s 5 handy tips that will have you organising and managing digital photos like an expert.
Get your folders sorted
A really easy way of setting up photo folders on your computer is by year and date. Everything is in chronological order and is easy to find.
How To organise OLD photos
If you have old photos in your computer then you will need to check each of their dates to transfer them to specified folders. You can easily check the dates by going on each photo’s property and check the date the photo was created on then it’s just a matter of drag and drop.
How To organise NEW photos
First thing you are going to want to do is, set your camera’s date and time correctly so your future photos will have the date and time on them. This is too easy if most of your photos are taken on an iPhone or other smartphone. Accordingly put them in the designated folder.
How To Create Folders
- Create a master folder and name it “Photos/Pictures (it’s possible you already have one on your computer or laptop).
- Create sub-folders and rename them to years.
- Inside each YEAR create ‘categories’ or ‘months’ folder. This is only necessary if you have a lot of photos, else you can put the photos directly in the ‘year’ folder.
Instead of doing everything manually, why not get help from photo management software. This type of software allows you to import photos in bulk, lets you tag them and makes it super easy for you to find photos in the future.
For example, you can use tags like ‘picnic’, ‘kids’ or ‘birthdays’ and anytime you would like to search for images of kids or picnic, just type the word in and the software will extract all the tagged images for you. Lots of photo software programs also have face recognition meaning that it will automatically recognise people in photos and once you’ve initially set up who is who, the program will be able to grab every photo of one specific person. It’s not foolproof but it takes a lot of work out of having to categorise people. There are plenty of software programs available online like Picasa, SmugMug, Lightroom and Photobucket many of which are free and super easy to navigate.
If you have a tonne of digital photos, it’s not a bad idea store them in an external hard drive instead of directly on your computer. This way it is easier to manage photos and they won’t take up storage on your computer and slow things down. Although whatever you do, be sure to make at least one set of backups of your photos just in case (preferably two).
We can’t stress enough that making a backup of all of your photos is really important. Super important. All those memories captured over the years stored in only one place is a recipe for disaster. Whilst we don’t necessarily expect bad things to happen it is wise to be prepared. Create a backup of all your photos by storing them in at least two safe locations. You can save photos on an external hard drive or store them on an online portal such as SmugMug, Shutterfly, Flickr, Microsoft OneDrive etc. These are all reputed and reliable online photo storage sites. But here’s a piece of advice, no matter what site you choose, be sure to do your part of research to make sure your data is safe on the website.
Whilst it’s great being able to snap endless photos on your iPhone, there’s nothing quite like having a printed version of your photos so you can touch and turn them and pop them on display. Once a year pick your most favourite photos and print them on your Pringo mini wifi photo printer and turn them into a scrapbook, smashbook, a wall decoration or simply pop into an album ready to be shared with friends and family.
Organising your digital photos takes a little bit of time in the first instance, but once you have your folders and systems set up, keeping them organised will be a cinch. Happy snapping.